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## Your Administrative Assistant Cover Letter Could Be Making Your Phone Ring

As he looks through the colossal mountain of job applications he receives every day, a recruiter uses this data and his impressions to sort: Who rises to the top, who to the bottom? The one who has a master’s degree or a degree? Every part of your cover letter is measured in the calculation of who to see for the job. Every element of your cover letter can be a reason to get you to the front of the line.

Here are some great strategies that will make you the contender to beat:

**Tell the hiring manager who to hire.**

As much as you can, take control of the hiring criteria for the job you want. The hiring manager has already figured out what they want in an interviewee, and chances are, unless you move laterally, it’s not you.

One of your top priorities in your job search should be reestablishing your recruiter’s hiring criteria. This is one of those things that a cover letter can do that a resume can’t.

What resets the recruitment requirements?

Data and examples. Take this as an example. In your cover letter, you say, “Directors very regularly look for administrators who have worked in departments like theirs. And then regret it when they run into the same kinds of scheduling conflicts and lack of cooperation that they had before… “Exacerbating the problem: “When I worked at Account Master, we found that 19% of late deliveries were caused by the inability to coordinate work and meetings between staff in separate groups.

Then turn the line of reasoning around to illustrate why you are so effective. “Coming from the other side, I know the reputation that people in your department have and I can speak to them directly and help bring groups in.”

**Express your benefits in numbers**.

Numbers are 4.29 times more believable than generalities (see what I mean). You know that executives run on numbers. So give them what they want. When making claims about what you can offer the executive, provide numbers whenever possible and make them as precise as estimates allow.

Accuracy suggests that you’re also thorough, which is another thing they look for in an administrator. And exact numbers are often more believable than rounded numbers. Get evidence if you can. If not, go to problems to approximate by heart and do the calculations to figure out numerically what you got. How best to attend meetings? How much more efficient is the office running? How often does the boss overload his calendar?

If you have to guess, use the best guesses you can and note how you put the numbers together in case you’re asked. And end your numbers with 7. Nobody knows why, but it’s the most persuasive number.

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