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Improving Workspace Workflow with the Kanban Method

The main function of Kanban is the effective elimination of overproduction. Therefore, Kanban is basically a means of taking control of all steps of production by indicating all needs for all aspects of production. This helps maintain good production flow, allowing the process to continue efficiently.

According to David Anderson, author of Kanban – Successful Evolutionary Change for your Technology Business, Kanban has five basic properties. First, it makes the workflow visual. As Kanban literally translates as “signal”, the system identifies and makes visible the workflow by indicating all the processes and the real-time needs of those processes. This allows the project manager to immediately “see” when an order has been placed and when production is due to begin, and whether all production steps are clear and ready, allowing them to address needs immediately.

Second, limit work in progress or WIP. Kanban is a key element of a process extraction system. The pull system indicates that production is only started when there is a demand or an order. This system eliminates waste, requiring only the energy and raw materials needed for a given project or order.

Third, manage the flow. Ensures that the workflow through each stage and aspect of the workflow is monitored, measured and recorded. It then enables management to effectively identify future improvements and continuously develop the system. Fourth, it makes process policies explicit. The “visibility” achieved through Kanban allows managers and employees to discuss new explicit policies, allowing them to understand more and make improvements through a more rational approach as all the bases are laid down.

Finally, it allows for collaborative improvement. Kanban encourages Kaizen, or the practice of identifying and implementing small but tangible improvements that result in evolutionary change. These properties are the result of effective implementation. On the other hand, effective implementation can be achieved initially through training. Training is typically done using a Kanban presentation.

The Kanban presentation usually provides a thorough explanation of the basics and concepts of Kanban, including a discussion of the difference between Push and Pull systems, as the Kanban method strongly pushes the Pull system as logistically ideal.

A Kanban presentation should also include simulation exercises and a game to simulate the experience of implementing Kanban, thus allowing employees to experience it “first-hand” without the dangers of real-world errors affecting the production floor. actual production

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