How Do You Get Through A Five Hour Math Class Five Time Saving Tips Using the Computer for Information Management

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Five Time Saving Tips Using the Computer for Information Management

Everyone is looking for more time to do the things they want and need to do. One way to get more time is to spend less time on tasks that could be done better and easier by another method. For example, using a computer wisely can greatly reduce the time spent searching for information or doing repetitive tasks. Almost everyone has access to a computer, and most computers will have one or more time-saving applications. Here are just a few ideas on how the computer can save time.

1. Use spreadsheets to make lists, budget, and track various items.

Spreadsheets have built-in features to make math easy without a calculator. If database functions are also used, the information stored in the spreadsheet can be viewed in several ways.

2. Use standardized forms and checklists for work and planning that is repetitive.

This saves time because some of the thinking is taken out of the process. Instead of trying to remember everything, the form or checklist acts as a prompt to get the information you need.

3. Use email instead of the phone to save time and increase accuracy.

Stating what is needed or giving the message in an email is faster than picking up the phone and playing the phone tag or leaving an unplanned voicemail. It also gives you the opportunity to spell-check and proofread your text before sending it to avoid potential confusion.

4. Use a contact management database for quick lookup of key information about people.

Contact management databases have address information, notes, and reminder capabilities to keep up with customers, suppliers, and other key people. Most email or calendar tools have a built-in mini-contact database called an address book, which allows you to save name and email ID. Many also include phone number, company, title, and areas where other data can be entered. Using a contact database reduces the time it takes to create emails and avoids typos.

5. Use type letters in a word processing application to reduce the time spent developing similar communications.

By creating form letters, the time spent sending the same type of letters, notes, and emails can be greatly reduced. If the application has a merge utility, it can also add names and other data to printed documents using a contact management database or data table. Also check your messages for grammar and spelling before you copy/paste or send them to an email tool. For emails where no word processing application is available, save the standard email in the “draft” folder, then edit key information before clicking Send.

If it’s hard to figure out what an app does, try using the “Help” feature, which is usually found in the top menu bar of the app. If computer training is necessary to feel comfortable using the tools mentioned, invest your time wisely by taking a course or reading a book. It may take some time, but starting to explore computer-based options for using your time wisely may be your best bet for better time management in the future.

Next time before you search for information, take a look at your computer and see which of these few ideas are available. Then find more time to get the things you want and need by spending less time on repetitive tasks that could be done better and easier on your computer. Remember; Don’t let the available time go to waste whenever there is another method to try.

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